Stratford upon Avon T: 01789 293259
Henley in Arden T: 01564 792261
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Birmingham T: 0121 200 0890

Vacancy - Legal secretary, Real Estate department

Dept:

Real Estate

Location:

Stratford upon Avon

Job Type:

Legal Secretary

Are you a legal secretary with experience in property work? If so, please read on as we are recruiting for an exciting and varied opportunity in our skilled secretarial team in Stratford upon Avon.

Job purpose: 

To provide professional and comprehensive secretarial support to a number of fee earners in the real estate team which could include some of the following disciplines:  

  • Landlord and tenant 
  • Commercial property 
  • Business development  
  • Strategic land  
  • Construction  
  • Highways and Rights of Way 
  • Environmental  

Key tasks and responsibilities for the role:

To carry out core legal secretarial duties including:

  • Document production  
  • Amending documents  
  • Scanning and dealing with incoming post  
  • Dealing with dictation on BigHand and email requests 
  • Communicating with clients and taking messages for fee earners 
  • Managing fee earner diaries and appointments
  • Carrying out duties associated with opening and closing matters and ensuring compliance data is collated  
  • Ensuring that accurate records are maintained so that bills can be produced on time 
  • Ensuring that all systems are updated, and accurate records are kept  
  • Overseeing the fee earners inbox when required and to deal any emails  

 Knowledge, education, and experience:  

  • Good knowledge of practice management systems and other commonly used software  
  • Experience and knowledge of landlord and tenant / 1954 Act papers  
  • Land registry applications experience is essential  
  • Stamp Duty Land Tax Returns experience is essential  
  • Experience with commercial property transactions is essential  
  • Professional telephone manner 
  • Good communication skills  
  • Ability to work under pressure and to tight deadlines  
  • Experience in a demanding, high performing professional services environment  
  • Good time management skills  
  • Attention to detail  
  • To be friendly, professional, and approachable at all times  

To apply for this exciting role, please use our ATS.