Admin assistant

We are looking for an enthusiastic individual to join our Front of House team.

The Front of House Assistant plays a key role in ensuring the smooth operation of the office environment. This role is responsible for managing mail distribution, maintaining office supplies, supporting reception services, and overseeing facilities-related tasks.

The ideal candidate will provide essential business support across departments, ensure a welcoming and professional environment for clients and visitors, and assist in maintaining health and safety standards.

Key responsibilities:

• Handle incoming and outgoing mail, including scanning, distribution, and franking.
• Prepare and manage meeting rooms, including bookings and refreshments.
• Provide business support and cover reception as needed.
• Assist with switchboard operations and direct calls appropriately.
• Monitor office supplies and oversee maintenance contractors.
• Maintain office utilities, housekeeping, and kitchen supplies.
• Perform premises-related tasks, including meter readings and maintenance reporting.
• Test fire alarms and maintain logbook records.
• Undertake first aider and fire marshal duties.
• Carry out additional duties as requested by the Operations Director/Facilities Manager.

Desirable knowledge, skills, and experience:

• Previous experience in an office support, administration, or facilities role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively solve problems.
• Familiarity with mail handling, reception duties, and office supply management.
• Understanding of health and safety responsibilities, including first aid and fire safety.
• Proficiency in Microsoft Office and general office technology.
• A professional and customer-focused approach to tasks.

This role is ideal for a proactive and adaptable individual who thrives in a dynamic office environment and enjoys ensuring the smooth day-to-day running of operations.

Our firm fosters a collaborative and inclusive environment where every team member is valued. We believe in continuous learning and development, encouraging our employees to grow both professionally and personally.

Our culture is built on mutual respect, open communication, and a commitment to excellence. We strive to create a workplace where innovation thrives, and everyone feels empowered to contribute to our success.

How to apply

To apply, please email our HR team with your cover letter and CV.