Privacy Policy

Privacy Notice for our website & marketing

1. What this privacy notice covers

Lodders Solicitors LLP (“Lodders”) is committed to protecting your personal information.
In this notice any reference to ‘we’ or ‘us’ means Lodders Solicitors LLP. This privacy notice will inform you as to how we look after your personal data when you instruct us and tell you about your privacy rights and how the law protects you.

Lodders is a Limited Liability Partnership registered in England with Partnership Number OC306995. The Registered Office is Number Ten, Elm Court, Arden Street, Stratford upon Avon, Warwickshire, CV37 6PA.

2. Who we are

Lodders is a Limited Liability Partnership registered in England with Partnership Number OC306995. The Registered Office is Number Ten, Elm Court, Arden Street, Stratford upon Avon, Warwickshire, CV37 6PA.
Lodders is a data controller for the purposes of the UK GDPR and is registered with the Information Commissioner’s Office as such, under Registration Number Z5987574.

Lodders operates the website (the “website”) and it is the usage of that website that this privacy notice covers.

3. Contact details

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. The Data Protection contact is the first point of contact regarding any enquires arising from this privacy notice.

Lodders Solicitors LLP
Data Protection
Number Ten
Elm Court
Arden Street
Stratford upon Avon
CV37 6PA
E-mail –

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues ( We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. We will acknowledge receipt of all complaints and endeavour to investigate the complaint within twenty working days.

4. The data we collect about you

  • When you use our website you may give us information. Information may be grouped as follows:
  • Identity Data includes first name, last name, title.
  • Contact Data includes email address and telephone numbers.
  • Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  •  Profile Data includes your interests, preferences, feedback, and survey responses.
  • Usage Data includes information about how you use our website, products, and services.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We will not collect special category data when you use our website (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and

5. How we might use your information

When you use the enquiry form on our website, a member of the specified department will receive the enquiry. If the enquiry is related to the services we offer, we rely on our contractual basis to process your data, in anticipation of entering into a contract with you. To process this data. This information will be dealt with in accordance with our information security policy.

We may use your information for a number of purposes, including those outlined below.

Type of data Lawful basis for processing
To contact you about an enquiry made through our website. a) Identity
b) Contact
Legitimate Interest
To manage our relationship with you which will include
a)     Notifying you about changes to our changes to our terms or privacy policy
b)    Asking you to take a survey
a) Identity
b) Contact
c) Profile
d) Marketing and Communications
Legitimate Interest
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data). (a) Identity
(b) Contact
(c) Technical
Legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud).
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences. (a) Technical
(b) Usage
Legitimate interests (to keep our website updated and relevant, to develop our business and to inform our marketing strategy).
To manage if and how you would like to receive marketing.(Please note we will always seek your affirmative opt-in consent to process your data for marketing purposes). a) Identity
b) Contact
c) Marketing and Communications
Consent (to add you to our marketing lists and what marketing you would like to receive)
Legitimate Interest (if you ask for some ‘one-off’ materials about Lodders, such as Lodders Life magazine).

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

6. Marketing

We give individuals real choice over how their data is used. We seek consent in order to process data for marketing purposes. You can opt-out of Lodders marketing at any time.

If you wish to receive Lodders Life or our brochures, we have undertaken a legitimate interest assessment to send respond to your requests. Please get in touch with the data protection contact for more information about this assessment. If you regularly receive these communications, details on how to change your preferences will always be included.

When you engage with our email marketing, you can change your preferences and opt-out at any time. In all of our correspondence, the ability to unsubscribe or change your preferences is clear and prominent. This correspondence also contains a dedicated marketing privacy notice which details how information may be obtained, shared and used for marketing purposes, including technical details.

We may use your Identity, Contact, Technical and Usage to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

7. Information Sharing and Disclosure

To host our website and conduct marketing, we share information with third parties.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

We require third parties to comply strictly with our instructions and data protection laws and we will make sure that appropriate controls are in place where third parties have access to personal data. We enter into contracts with all of our data processors and regularly monitor these activities to ensure they are complying with Lodders’ policies and procedures.

The companies with whom we share your data through use of our website and engaging with our marketing materials are as follows:

We use Google Analytics, based outside the EU, to administer our website. Lodders have requested IP anonymization from Google Analytics, which anonymises the address as soon as technically feasible at the earliest possible stage of the collection network. [The IP anonymization feature in Analytics sets the last octet of IPv4 user IP addresses and the last 80 bits of Ipv6 addresses to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never written to disk, meaning Lodders does not see the IP address.]

This anonymised data is analysed by our Marketing Department. Distinction, based in Nottingham, manages and maintains our website and it also creates our company literature in conjunction with the mailing house Fastant which is also based in Leicester. As both Distinction and Fastant are based in the UK, your data is therefore covered by their data security policies that are compliant with applicable data protection law.

We use Mailchimp as our email marketing tool, which is based in the US. Mailchimp has drafted a Data Processing Addendum to meet the requirements of the GDPR/UK GDPR and enable the transfer of EEA and UK personal data to Mailchimp in the United States. The DPA has been incorporated directly into its Standard Terms of Use.

If Lodders is taken over or merges with another business, personal data held may be disclosed to the new business owners.

8. Cookies

Our website uses cookies which allow a server to uniquely identify each browser on each page. We use cookies to collect information about you to store your online preferences. Cookies are small pieces of information sent by a web server to a web browser which allows the server to uniquely identify the browser on each page.

We use the following categories of cookies on our website:

  • Strictly necessary cookies: These cookies are essential in order to enable you to move around the website and use its features.
  • Performance cookies: We use Google Analytics to help us understand how people arrive at our website, how many people arrive at our website and how people browse or use our website. The data stored by these cookies never shows personal identifiable information from which your details can be ascertained.
  • Social media cookies: These cookies allow people to connect with Lodders via our social media channels, such as Facebook and These cookies are not within our control. Please refer to the respective privacy policies for how their cookies work.

If you want to delete any cookies that are already on your computer, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies.

Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site. To find out more about cookies please visit: or see

9. Keeping your records

 We will process your data for marketing purposes until you withdraw consent (which you may do so at any time), or choose not to engage when we undertake one of data cleansing exercises. This happens typically once a year.

10. Where we may store your information

The data that we collect from you will be transferred to, and stored at, Lodders’ offices. This is encrypted and password protected, with access restricted to designated staff.

Lodders will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

11. Your rights

 You have the right to:

i. Request a copy of the personal information we hold about you. We require you to prove your identity with two pieces of approved identification. Please send requests by e-mail or telephone to the data protection contact and we will respond within one month, of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate all your records. This request is free of charge unless we regard the request to be manifestly unfounded or excessive.

ii. Have any inaccuracies in your data corrected. If you would like to update the details we hold about you, please contact our data protection contact on the details set out at the beginning of this Notice.

iii. Request that we delete your personal data so it is erased from our records.

iv. Have the data we hold about you transferred to another organisation’s computer.

v. Object to certain types of processing such as direct marketing.

vi. Object to automated processing, including profiling.

12. Changes to this notice and the way we treat personal information

 We may update the terms of this privacy notice at any time, so please do check it from time to time.

We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our website you will be deemed to have accepted such changes.

This privacy notice was last reviewed in November 2022.